2nd Annual General Meeting (Update)

Here’s a brief (unofficial) report of what transpired during the 2nd AGM of Prima Tiara 2 JMB held on 28 September 2008.

The meeting started at 3.35pm after half an hour from the stipulated time of 3pm (as no quorum of 50% was obtained then). Mr. Timothy chaired the meeting with the presence of the out-going JMB Committee – namely Mr. Kuang, Mr. Tham, and Mr. EK Tan. The rest of the JMB Committee members was no where to be seen.

Close to 50 owners were present for the AGM, and in addition a few observers who were either spouses or co-owners.

Mr. Timothy conversed mainly in English with an occasional translation to Cantonese for the benefit of the majority of Chinese speaking owners/residents.

1. The meeting started with the presentation of Income & Expenditure statement (between April 2008 – September 2008), and the Budget reflecting the need to increase the monthly maintenance and management fees from 9 sen psf to 11 sen psf.
2. A resident, Mr Lee then gave a compliment to Mr. Timothy (and Assets Property Facilities Sdn Bhd) for a better job done in managing the apartment compared to the previous management company – LDS and CRSC Urus.
3. Mr Lee followed with an enquiry on why the financial statements presented and handed out to owners were not duly signed. He then propose a need to a more comprehensive financial statement to be prepared and distributed to all owners after the meeting – which should comprise of the Balance Sheet and opening balance brought forward since 31 March 2008.
4. The owners then voted that the said financial statements are to be ready 14 days from the date of the AGM – a copy to be distributed to all owners and a copy to be displayed on the notice board. The financial statements prepared will be duly signed Mr Timothy as the party preparing the accounts, and Mr Kuang the Chairman of the JMC.
5. The JMB elected a new JMB Committee (i.e. JMC) for the year 2008/09) comprises of 9 owners. We are pleased to inform amongst the 9 elected JMC members – 4 are current PT2RA Exco members.
6. The monthly maintenance charges and sinking fund fee will remained unchanged at 11 sen psf and RM10 per monthly respectively.
7. No decision was made in regards to the interest to be charged for late payments.
8. The owners present unanimously voted for the on-going installation of access card system to be put on hold until further decision from the newly elected JMC make their findings. However, any works completed by the contractor as-is shall be duly paid.
9. A proposal has also been passed that all further payments by the JMC shall be approved by the newly elected JMC until the change of signatories for the JMB bank accounts is completed.
10. The newly elected JMC are to hold a meeting soonest to appoint the office bearers and the names are to be submitted to Mr Timothy for onward submission to COB.

In summary, the AGM was attended by far more owners than the 1st AGM held last year – chaired by Mr Andrew Chan (of LDS). This somewhat shows the level of interest owners have on the management of Prima Tiara 2 has increased. The meeting was successful concluded at 6pm, and no untoward incident arise during the proceedings.

For the official report of the 2nd AGM proceedings, please wait for the official minutes and Resolution to be published.